iLaw Solicitors Limited (“iLaw” or "we") are committed to protecting and respecting your privacy.
This notice sets out the basis on which any personal data we collect from you, that you provide to us, or that we obtain about you from other sources, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of currently applicable data protection law (in the UK, this means the Data Protection Act 2018 (“DPA”) and the European General Data Protection Regulation (“GDPR”) to the extent applicable in the UK), together with all subordinate laws, as amended or replaced from time to time (“Data Protection Law”)), the data controller is iLaw Solicitors Limited, company number 5837427, registered office Temple Chambers, 3 – 7 Temple Avenue, London EC4Y 0HP, UK.
We will collect and process the following data about you:
1.1 Information you give us.
This is information about you that you give us by filling in forms on our website or by corresponding with us by phone, e-mail, letter, fax or otherwise. It includes information you provide when you register to use our site, instruct us to provide services to you, give us further information in relation to matters that we are working on, participate in any online events that we may run and when you report a problem with our site or services. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information, personal description and information that we require for the purposes of our compliance with professional rules and anti-money-laundering regulations. It may also include any information relating to any case or legal matter that you are involved in.
If you provide us with any information relating to another individual, you must ensure that you are entitled to do so without infringing that other individual’s rights, and you warrant to us that you are so entitled.
1.2 Information we collect about you.
With regard to each of your visits to our site we may automatically collect the following information:
We may also collect information about you from other sources, such as
1.3 Information we receive from other sources.
This is information we receive about you from sources other than directly from yourself. This may include other people involved in a legal matter that relates to you in some way, and other professionals who communicate information about you to us.
Pixels or beacons may be included in our emails. These are similar to cookies, and may be used to track users’ activity in relation to our emails. If you become a customer of iLaw, sign up or agree to receive emails, newsletters etc, each email can collect limited information, for example about whether and when you opened our mail. If you do not want this information to be collectable, you should disable and not open images in your email application.
3. Purposes for which we may process the information
We use information held about you in the following ways:
3.1 Information you give to us.
We will use this information:
Please note that, where you are asked to provide information to us which is of a sort that is necessary to enable us to perform a contract or fulfil a request that you make (eg contact, delivery or payment information) it is a requirement for us to enter and perform such a contract or fulfil your request that you provide that information – if you do not do so, we may not be able to perform your contract or fulfil your request.
3.2 Information we collect about you.
We will use this information:
3.3 Information we receive from other sources.
We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
4. Disclosure of your information
4.1 You agree that we have the right to share your personal information with:
4.1.1 For administrative purposes, any of our group undertakings, as defined in s1161(5) of the UK Companies Act 2006, provided that they either:
(a) are within the UK or the European Economic Area;
(b) are in a country that the UK or the European Union has decided has adequate data protection laws in place; or
(c) have provided appropriate data protection safeguards of the sort approved by the UK or the European Union and provide effective rights and remedies for you.
Any use by other group members of one group member’s personal data beyond administration will be subject to all the requirements of Data Protection Law.
4.1.2 Selected third parties including:
4.2 Additionally, we may disclose your personal information to third parties:
4.2.1 If we outsource any aspect of our business or systems, then we may disclose your personal data to our service provider(s).
4.2.2 In the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.
4.2.3 If we or a substantial part of our assets are acquired by a third party, in which case personal data held by us about our customers may be one of the transferred assets.
4.2.4 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply any agreements; or to protect the rights, property, or safety of iLaw, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
5.1 Data Protection Law requires us to meet at least one “legal ground” for processing, currently set out in Article 6 of the General Data Protection Regulation. The grounds applicable to the personal data to which this notice relates are:
5.1.1 Where the processing is necessary for us to perform a contract that you are party to, or to take steps at your request prior to entering a contract, that is the ground on which we are processing that data;
5.1.2 Where the processing is necessary for compliance with a legal obligation to which we are subject, that is the ground on which we are processing that data;
5.1.3 Where processing is necessary for the purposes of our legitimate interests or the legitimate interests of a third party, that is the ground on which we are processing that data, provided that your fundamental rights and freedoms which require protection of your data override those legitimate interests (our legitimate interests include the management, marketing and promotion of our business and services, and the provision of our legal advice or on behalf of our clients);
5.1.4 If you have given your consent to our processing the data, that is the basis on which we are processing that data.
If more than one of the above grounds apply to the processing of data in question, the applicable ground will be the one that is set out first above.
5.2 Special categories of personal data
If you provide us with any special categories of personal data (that is to say information as to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sex life or sexual orientation or genetic or biometric data) or personal data relating to criminal convictions and offences, it is a condition of us receiving that:
5.2.1 it is necessary for us to process the information for the establishment, exercise or defence of legal claims or, if that is not necessary;
5.2.2 you expressly consent (and you hereby do) to us processing that personal data for the purposes set out above. Accordingly, if you do not want us to process any such categories of personal data, please do not provide it to us.
6.1 The data that we collect from you will be stored on our servers or those of our service providers. It will not be transferred to, and stored at, a destination outside the UK or European Economic Area ("EEA") unless:
6.1.1 to one of our group undertakings to which section 4.1.1 applies; or
6.1.2 To a processor acting on our behalf which is either (i) within the EEA, or (ii) in a country that the UK or European Union has decided has adequate data protection laws in place, or (iii) has provided appropriate data protection safeguards of the sort approved by the UK or European Union and provide effective rights and remedies for you.
6.2 All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential, and for all use made of your account with such password. We ask you not to share a password with anyone.
6.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
7. Length of data storage
7.1 Our policy is to ensure that personal data is only stored for as long as is necessary for the purposes set out at section 3 above. This may vary according to the type of information and the specific applicable purpose(s). In determining how long we retain your information the criteria that we take into consideration include our legal obligations, good industry practice, the guidance of relevant UK authorities and bodies such as HM Revenue & Customs (HMRC), the Solicitors Regulation Authority and the Law Society, and also tax, accounting, health and safety, and employment rules. We can provide you with further details applicable to your data on request – please see section 8.2 below as to how to request this information.
8. Your rights
8.1 You have various rights under Data Protection Law. These include:
8.1.1 The right to ask us not to process your personal data for direct marketing purposes, even if you have given consent;
8.1.2 If our processing is based on your consent, the right to withdraw any consent you may have given for our processing of your data – if you exercise this right, we will be required to stop such processing if consent is the sole lawful ground on which we are processing that data;
8.1.3 The right to ask us for access to the data we hold about you (see section 9 below for further details);
8.1.4 The right to ask us to rectify any data that we hold about you that is inaccurate or incomplete;
8.1.5 The right to ask us to delete your data in certain circumstances;
8.1.6 The right to ask us to restrict our processing of your data in certain circumstances;
8.1.7 The right to object to our processing of your data in certain circumstances;
8.1.8 In certain circumstances, the right to require us to give you the data we hold about you in a structured, commonly used and machine-readable format so that you can provide the data to another data controller.
8.2 You can exercise any of the rights set out above, free of charge, by using any applicable methods set out in our communications with you, or by contacting data protection contact, Justin Ellis, at firstname.lastname@example.org or iLaw, Temple Chambers, 3 – 7 Temple Avenue, London EC4Y 0HP, United Kingdom. In respect of certain of the rights referred to above, your right may be qualified by the Data Protection Law (which we will discuss with you following your request) or we may need more information from you, which we will ask you for following your request. We may, for example, ask you to provide further information in order to confirm your identity. Please also note that if you submit unfounded or excessive (for example repetitive) requests to exercise any of these rights, we reserve the right to make a reasonable charge for providing the requested information or taking the requested action, or to decline your request.
8.3 You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk) if you are concerned that we are not respecting your rights under Data Protection Law. The Information Commissioner’s Office is the authority in the UK which is responsible for overseeing the application of, and enforcing, Data Protection Law.
9. Accessing your data
You have the right to obtain from us:
9.1 Confirmation as to whether we are processing (including holding) personal data about you; and
9.2 If we are processing personal data about you, you are entitled to be provided with:
9.2.1 Information as to the purposes for which we process the data;
9.2.2 Information as to the categories of the data that we are processing;
9.2.3 Information as to the recipients or categories of recipients to whom the data has or will be disclosed;
9.2.4 Information as to the envisaged period for which we will store the data, or if the basis on which that period will be determined;
9.2.5 A copy of the data (further copies are available at a reasonable charge, which we will inform you of should you request further copies). Please note that this right is subject to the rights of others in relation to their own personal data, meaning that we cannot disclose data to you if it would involve disclosing data about someone else.
9.3 Please see section 8.2 above as to how to exercise your rights under this section 9. Section 8.2 applies in full to the exercise of these rights.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Any changes we make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to the details at 8.2 above.